A Facilities Manager, or Support Services Manager, oversees the maintenance and operation of buildings and other infrastructures to ensure all facilities are functioning optimally and safely. Their duties include managing maintenance, negotiating with suppliers and contractors, managing building renovations and office moves. They are also responsible for compliance with relevant health and safety regulations.
You will be supporting the smooth operation of facilities, supporting day-to-day operations and contributing to cost-saving initiatives. you will be responsible for completing routine and emergency repairs to equipment, fixtures, fittings and building systems and escalating for additional assistance as is needed.
Liaising with contractors for specific maintenance assignments, and ensuring compliance with planned preventive maintenance (PPM) schedules.
Maintaining an accurate inventory of maintenance supplies and equipment, and conducting portable appliance testing (PAT) as required.
As a Facilities Administrator, you will be responsible for the maintenance and smooth running of buildings and facilities. Oversee the general upkeep and maintenance of the company premises. Coordinate and manage relationships with external contractors to ensure timely and cost-effective service. Manage the ordering and stock control of office equipment and supplies. Maintain high standards of health and safety across all facilities, ensuring compliance with legal requirements.
As a receptionist your role will include answering visitors’ enquiries about a company and its products or services, directing visitors to their destinations, sorting and handing out mail, answering incoming calls on multi-line telephones.
Senior HR Manage responsible for managing and delivering specific elements of the people agenda and ensuring the organisation is legally compliant in its activities.
Responsible for conducting collections and overall financial maintenance of accounts. Working to resolve financial queries and disputes, agreeing payment plans, organising customer credit notes where non payment is due to issues with orders supplied, organising solicitors letters when non payment arises, filing credit insurance claims when insolvency occurs.
Manages HR staff and is responsible for wellbeing of the workforce, in terms of mental and physical health. You may need to work with individuals to help get the best from them professionally, while also being creative in terms of wellbeing initiatives and incentives.
Managing and controlling the overall budget. Carry out monthly, quarterly & annual reporting.
Manage reporting to the Board, investors & other partners. Develop and improve better controls and processes.
Responsible for the skills and knowledge agenda across either the whole business or elements of the business. Manages the training team and external trainer relationships. Works with leaders across an organisation to understand learning needs and to design interventions that make behaviour changes resulting in business growth.
You will be expected to have an understanding of the mechanics of the rebate structure on any system, ensuring that the business is taking full advantage of the terms of the various rebates. You will run a monthly accrual calculation for rebates receivable and generate a Sales Ledger for Rebates Receivable. Challenge supplier interpretation of the rebates.
The role forms part of the Company Purchase Ledger Department and often includes additional responsibilities:
•Set-up new supplier accounts ensuring that any Rebate deals are captured
•Match supplier invoices to purchase orders
•Monitoring of the purchase order system.
•Holiday cover in the Purchase ledger department.
